Student Housing Management
PropertyBoss provides a complete software solution for managing the unique needs of the student housing industry. This unique industry database is designed with the capability to maintain strict security settings at the user and database level, easily handle move-ins and move-outs, manage units with multiple beds, and even track financial aid payments.
Superior Functionality
PropertyBoss maintains all the operational, financial and administrative data related to managing student housing. Residents will appreciate the correspondence and documentation they receive and Resident Advisors will appreciate the ease of use of PropertyBoss itself .
Choice of Platform & Accounting
With the ability to support stand-alone, networked and web-based environments plus the built-in capability to switch between environments, PropertyBoss allows student housing managers ease and flexibility of deployment. And, with the industry’s best QuickBooks integration as well as flexible internal General Ledger accounting features, PropertyBoss is the most customizable software solution available today.
PropertyBoss features specific to student housing:
- Roommate Matching - a web-based tool providing students the ability to search a database of students in the same housing facility to find the roommate(s) with whom they are most compatible, based on the answers to a series of interview questions. These questions are customizable by housing site and can be designed to be reflective of regional and organizational values.
- Suite Level Support - Rent Roll Merlin supports viewing the Roommates and Roommate contact information for units in the same suite. On the Lease Notebook, you can view tasks for all units in the suite and quickly navigate between the students in the different rooms within a suite. Mail Merge capability for letters containing contact information (names, address, phone numbers, and email) of a student’s roommates.
- Unit Gender Support - Units can be designated as ‘Male’, ‘Female’, ‘Coed’, or ‘Switchable’. For example, if the units in the suite are designated as ‘Male’, you cannot hold the unit or move in a female. If the unit is designated as ‘Switchable’, the gender is dictated by the first person who is moved into a unit or who holds the unit. You can view and manage occupancy by gender and compare current versus future requirements.
- Financial Aid Tracking - specialized Note transactions track Expected Financial Aid receipts supporting both a Late Fee Grace period and partial receipts of Financial Aid. Reports and Merlin allow the reporting of late financial aid and the amount of financial aid expected in a given period.
- Rent Schedules - define custom schedules for irregular rent payments, i.e. Students who only make four payments during a six month semester. Defined schedules are saved and can be applied or removed to leases or groups of leases.
- Room Transfer Requests - Students can fill out date- specific online forms for room transfers between semesters and feedback into PropertyBoss.
